Admin Executive
Chilindo Co. Ltd., Malaysia

Job Descriptions:

• Manage office expenses, ensure accurate and timely reporting
• Keeping the Asset List and make sure it is updated.
• Forecast and order Carton boxes for daily operation.
• Monitor and Record Rubbish bin usage and carton boxes recycled.
• Monitor and Report on container’s schedule.
• Documentation of all sales and invoice related.
• Ensure that all items are invoiced and paid on time
• Process and arrange payment for all Expenses and invoices
• Assist Thailand side for Finance related matters.
• As a contact point for vendors, contractors and staff’s payment request
• Follow up, receive, upload and file all Tax Invoice for Chilindo Malaysia
• Follow up, collect, upload and file work orders from Warehouse
• Match Tax Invoice and work orders
• Assign payment voucher code on all completed PO and Expenses Documents
• File all numbered Tax Invoice and expenses in running order
• Co-ordinate with Auditor on physical Tax Invoice and other accounts documents for Audit
• Co-ordinate with Account team in Thai office on accounts payable matters
• Follow up on outstanding invoices due for payment
• Compile, verify and submit department’s expenses reports, claims and petty cash requests pay outs.
• Maintain and upkeep Tax Invoices filing and records
• Submit purchase requisitions for approval and payment
• File all numbered Tax Invoices and expenses in running order
• Prepare Payroll for Office staff

Requirements

• Min Diploma in Finance / Accounting or equivalent
• At least one (1) year working experience
• Able to communicate well in English (both verbal and written)
• Able to work under pressure and proactively to meet deadlines
• Immediate Microsoft office skills including Excel, words, PowerPoint

Job Rewards and Benefits