Human Resource Executive
Bollore Logistics Asia Pacific, Malaysia
Job Description
Assist Human Resources Manager in coordinating the human resources tasks at country level.
KEY ACCOUNTABILITIES
Talent Acquisition
• Advertise/Source for suitable candidates for available vacancies. Input into SESAME for approval of headcount.
• Arrange for interviews / interview candidates. Carry out background checks and reference checks.
• Once selected, input into SESAME for approval.
• Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns
and Foreign workers.
Payroll Administration
• Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
• Perform monthly quality check on data input in various systems HRMS, Ramco, e-leave, Kronos, etc.
• Act as back up for HR Executive II as and when required.
Yearly Budget + Forecasts
• Carry out reconciliation in Info Centre System on quarterly basis.
• Input current year details and forecasts.
• Input Budget forecasts and generate reports for submission to Management Manpower planning.
Learning amp; Development
• Carry out Training Needs Analysis yearly.
• Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
• Input approved Training Plan details into GIRAF and keep the information dynamic.
• Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where
applicable.
• Ensure On-The-Job Training is carried out for new, transferred and promoted employees and for those with job rotation
or new job scope.
• Follow-up on e-learning program rolled out by HQ Office.
Industrial Relations/ Employee Relations
• Attend to employee grievances.
• Facilitate communication session with employees.
• Carry out orientation program.
• Issue Memorandum to employees.
Health amp; Safety
• Assist in implementing office health and safety programs in line with requirements of HSE committee.
• Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for
employees.
• Assist with GL issuance and claims.
• Arrange for Travel Insurance for Regional Staffs.
• Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.
Others
• Update Organization Chart as and when required.
• Update Job Description timely as and when required.
• Provide system support to employees as and when required.
Specific Activities
• Carrying out any other request made by their manager.
Requirements
Technical
• Minimum of 2 years in administration function
Behavioural
• Excellent communication
• Team player
• Rigorous
• Excellent inter-personal skills
• Organized
• Responsive
• Negotiation skills
Language
• Fluent and technical English + local language
Values
• Entrepreneurship
• Respect for Each Other
• Determination amp; Persistence
• Agility amp; Innovation
• Pursuit of Excellence
Benefits
You will enjoy
- Dental
- Medical
- Parking
- Birthday Leave
- Festival Leave